This feature is available for the following products:
Note: Group Leaders is currently in Beta. Features and behavior may change as development continues.
A group roster is the list of players a group plays with, kept separate from the club's Master Roster. Building the roster ahead of time makes it quick to add the same players to each new game, and lets Group Leaders invite players to Golf Genius so they can keep score from their phones. Group Leaders can manage the roster of each group they lead. Players added in Setting Up a Group Event are added to the group roster automatically, and the roster can be managed at any time. For an overview of the full group event process, see Getting Started as a Group Leader.
In this article, we will discuss:
Accessing the Group Roster
The Group Roster Dashboard
Adding Players
Editing a Player
Deleting a Player
Sending Registration Invitations
Downloading the Roster
Accessing the Group Roster
To open the group roster dashboard, follow these directions:
From the Customer Center, click "Manage Group(s)."
On the Manage Groups page, click the blue number in the Members column for the group (as shown below).
The Group Roster Dashboard
The group roster dashboard lists every player on the group's roster, with the following options at the top (as shown below):
Search Golfers: Finds a player on the roster by name. The number next to the search box shows how many golfers are on the roster.
Events: Shows how many events the group has. Click it to open the group's events in the Customer Center.
Register All: Invites every player who has an email and has not finished registering. The number shows how many players will be invited. For details, see Sending Registration Invitations below.
Add Golfers: Adds players manually, from the Master Roster, or from a spreadsheet. For details, see Adding Players below.
Download Roster: Downloads the roster as a CSV file. For details, see Downloading the Roster below.
Note: While the roster is empty, a Get Started banner at the top of the page explains how to add the first players.
Roster Columns
The roster shows the following details for each player (as shown below).
Click a column heading to sort the roster by that column.
Handle: The player's name. Click it to edit the player's details.
First Name
Last Name
Gender
Email
Handicap ID: Labeled with the name of the club's handicap service, such as GHIN.
Handicap Index
Status: The player's registration status. For details, see Sending Registration Invitations below.
Actions (…): Click the ellipsis at the end of a player's row to "Edit," "Send Invitation," or "Delete."
Adding Players
Players are added from the "Add Golfers" menu, which offers three options (as shown below):
Add Manually: Adds a single player by entering their details.
Import from Master Roster: Adds players from the club's Master Roster.
Import from Spreadsheet: Adds players from an .xls, .xlsx, or .csv file.
Adding a player never sends an invitation on its own, so the roster can be built before anyone is contacted. For details on sending invitations, see Sending Registration Invitations below.
Adding a Player Manually
To add a player manually, follow these directions:
Navigate to the group roster dashboard.
Click "Add Golfers" > "Add Manually."
Complete the following fields in the Add Golfer window (as shown below):
First Name: The player's first name.
Last Name: The player's last name. This is the only required field.
Email: The player's email address, used for invitations and scoring links.
Phone: The player's phone number, used for scoring link text messages.
Handicap ID: The player's ID with the club's handicap service.
Handicap Index: The player's Handicap Index, such as 15.5, or +2.1 for a plus handicap.
Gender: Male, Female, or Unknown. This stays empty unless a value is selected.
Click "Save" to add the player.
Importing from the Master Roster
To import players from the Master Roster, follow these directions:
Navigate to the group roster dashboard.
Click "Add Golfers" > "Import from Master Roster."
Search for a player by name in the side panel and click to add them (as shown below). Repeat for each player.
Note: The side panel searches the Master Roster by name only and leaves out players who were already imported.
Importing from a Spreadsheet
Preparing the Spreadsheet
Before uploading, make sure the spreadsheet meets the following requirements:
It is an .xls, .xlsx, or .csv file.
It has only one worksheet.
The first row has column headings, such as Email, First Name, and Last Name.
Each row has the details for one player only.
It includes a Last Name column, which is required.
Including the following columns is also recommended:
Email: Used to invite players to Golf Genius and send them scoring links.
Phone Number: Used to send scoring links by text message.
Handicap Service ID: Such as a GHIN number. Lets Handicap Indexes be updated quickly.
Handicap Index: If a handicap service ID is not included, add each player's Handicap Index.
Gender: Lets tees be set for each gender.
Here is an example of a spreadsheet that is ready to upload (as shown below).
Uploading the Spreadsheet
To import players from a spreadsheet, follow these directions:
Navigate to the group roster dashboard.
Click "Add Golfers" > "Import from Spreadsheet."
Add the spreadsheet in one of the following ways:
Drag and drop the file from the computer.
Click "Choose File," select the spreadsheet, and click "Open."
Review the column matching. Columns are matched automatically where possible. Match any remaining columns (as shown below). Note: Columns can only be matched to existing fields.
Once all the columns are matched, click "Import Spreadsheet."
Review the proposed changes and click "Apply Changes" (as shown below).
Editing a Player
To edit a player's details, follow these directions:
Navigate to the group roster dashboard.
Click the player's name in the Handle column, or click the ellipsis at the end of the player's row and click "Edit" (as shown below).
Update any of the following fields in the Edit Golfer window (as shown below):
First Name: The player's first name.
Last Name: The player's last name. This is the only required field.
Email: Used for invitations and scoring links.
Phone: The player's phone number, used for scoring link text messages.
Handicap ID: Labeled with the name of the club's handicap service, such as GHIN.
Handicap Index: The player's Handicap Index.
Gender: Male, Female, or Unknown.
Click "Save Changes" to update the player.
Deleting a Player
To delete a player from the roster, follow these directions:
Navigate to the group roster dashboard.
Click the ellipsis at the end of the player's row and click "Delete" (as shown below).
Confirm to remove the player from the roster.
Note: Deleting a player does not remove them from events they are already playing in.
Sending Registration Invitations
Every player on the roster has a registration status, which determines whether they can be invited to Golf Genius:
Status | Meaning | Invitation |
Registered | Linked to a registered Golf Genius account | Not needed |
Invited | Invitation sent, but the player has not set their own password yet | Can be resent |
Unregistered | Has an email but was never invited, or the invitation bounced | Can be sent |
No Email Provided | No email on file | Not possible |
Invitations are only sent with "Send Invitation" or "Register All":
Send Invitation: Click the ellipsis at the end of a player's row and click "Send Invitation" to invite that player (as shown below).
Register All: Invites every player who has an email and has not finished registering, including players who are still Invited. The button shows how many players it will invite (as shown below).
After sending, a notice confirms that the invitations are being sent and the players' statuses change to Invited. Once an invitation is received and a player registers, the status changes to Registered.
Downloading the Roster
To download the roster, follow these directions:
Navigate to the group roster dashboard.
Click "Download Roster." The CSV file is prepared in the background.
When prompted, choose where to save the file on the computer, then click "Save."
What's Next
With the event set up and the roster ready, the next step is running the event: sending scoring links, following the Leaderboards, and finalizing the results. For details on running a group event, Click Here.